Table of Contents

Mission Statement
Legal Compliance

Professional Conduct
Conflict of Interest
Board of Trustees
Staff
Volunteers

Fiscal Responsibility
Fundraising Campaigns and Solicitations
Open Policy of Disclosure
Confidential Information
Implementation

Introduction 

The San Diego Archaeological Center (the “Center”) is a non-profit [501 (c) (3)] corporation dedicated to public service solely for the purposes expressed in its mission statement. Its board, staff and volunteers embrace and adhere to fairness, inclusiveness, diversity, innovation and integrity in the fulfillment of the mission of the Center.

The Center recognizes it is fully accountable to the public, including donors, visitors, peers, cultural groups, archaeological and academic professionals and all others served by our efforts and that our duties of fidelity transcend minimum standards set by law and regulations for such organizations.

This Code of Ethics shall apply to the board of trustees, all staff and volunteers in whatever capacity they may be associated with the Center. Staff members shall include both full-time and part-time employees, whether permanent, temporary or on a contract basis. The organization has no legal voting “members” pursuant to the California Code and its Trustees are elected by the existing board at the annual board meeting.

The Center is committed to informing the board, staff and volunteers about the Code of Ethics and its application; evaluating the code annually, and creating policies and procedures that reflect its core values.

Mission Statement
The Center’s mission, revised and approved by its Board of Trustees on September 12, 2004, is “to preserve archaeological collections and promote their educational, scientific and cultural use to benefit a diverse public.” Providing non-discriminatory access to cultural resources through exhibits, facility tours, programs, publications, and research are vital in fulfillment of the mission. The organization must be a responsible steward and advocate of the collections. All of the Center’s policies, procedures and programs, board members, staff and volunteers are in support of the mission.

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Legal Compliance
The Center’s board, staff and volunteers comply with all applicable Federal, State and local laws and regulations.

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Professional Conduct 
The Center’s board, staff and volunteers act with professionalism, integrity and fair-dealing in all aspects concerning their association with the Center and in dealings with other associates, professionals and the public. They are aware of and responsible for compliance with all Center policies that address their conduct and legal and ethical responsibilities.

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Conflict of Interest
All board members, staff and volunteers act in accordance with the best interest of the Center which means they act in furtherance of the Center’s best interest rather than the interest of themselves, third parties or other entities. Decisions about use of Center assets are made solely in terms of benefits to the Center and are not influenced nor appear to be influenced by any gain or advantage accruing to board members, staff, and volunteers including their friends, family members or other entities to which they may belong or have association.

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Board of Trustees 
The Board of Trustees sets and defines the Center’s mission, strategic plan, and overall policies and conducts oversight of its assets and general financial operations. The board further ensures that the Center Director guides staff and volunteers to act in a prudent manner which best benefits the Center’s resources and is in fulfillment of its mission. The board ensures compliance with all applicable laws and regulations and its policies. It also supervises, evaluates and determines fair and appropriate compensation for the Center Director. The board members acknowledge and understand their conduct is regulated by this Code of Ethics, the Board of Trustees Code of Conduct and other Center policies that address such conduct.

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Staff 
Staff members are an integral part of the Center and are responsible for carrying out their duties to the best of their abilities. The Center promotes, through its human resource policies, a working environment that fosters integrity, fairness and respect for all fellow staff members and volunteers. Staff members acknowledge and understand that their conduct is regulated by this Code of Ethics, the Staff and Volunteers Code of February 8, 2008.

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Volunteers 
Volunteers are important ambassadors of the Center and understand their duties and responsibilities to the Center, its programs and mission and discharge them to the best of their ability. Volunteers acknowledge and understand their conduct is regulated by this Code of Ethics, the Staff and Volunteer Code of Conduct and other Center policies that address such conduct.

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Financial Responsibility 
The board assumes fiscal responsibility by:
Having a diverse composition on its Finance Committee which is charged with:

A. Development of annual corporate and operation budget development.
B. Monitoring the implementation of the approved budget.
C. Recommendation of appropriate management of assets.
D. Oversight of annual financial reports
E. Oversight of required tax documentation.

  • Retention of an independent Certified Public Account for preparation of an annual audit which is true and accurate and is transparent in all respects.

Retention of third party accounting services to provide checks and balances and generate regular routine full accounting reports to the board.

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Fundraising Campaigns and Solicitations
All fund-raising is handled truthfully, competently and in a manner consistent with all applicable laws. Donor information is confidential to the extent provided by law. The Center respects the confidentially of its donors, expends the sums received from them for purposes consistent with the donors intent and provides appropriate recordation and donor acknowledgement of the same.

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Open Policy of Disclosure 
The Center is responsible to the public and its operations are transparent. The Center provides, upon reasonable request, information about its operations, such as Tax Form 990, annual reports, audited financial statements, and information about its programs, mission and policies.

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Confidential Information 
Board, staff and volunteers may have access to sensitive, confidential or restricted information about the Center, its visitors and researchers; affinity groups; intellectual property of the Center, researchers working within the Center, and third parties; and other sensitive information, including but not limited to confidential information about archaeological site locations. A duty of loyalty to the Center and its mission demands that individuals with access or potential access to such information strictly comply with all Center privacy and confidentiality policies, intellectual property rights and all laws pertaining thereto.

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Implementation 
The Center ensures dissemination, training and orientation for this Code of Ethics to all board members, staff and volunteers. The code is referenced and incorporated into the Center Employee Handbook, Board of Trustees Board Manual and other appropriate materials.

The Center will regularly review and update, as necessary, this Code of Ethics and maintain a copy of the most current version on its official website. Annually, all board, staff and volunteers will receive a copy of this Code, and receive training pertaining thereto. Board members, staff and volunteers will acknowledge the same by written receipt.

Additional documents related to this Code may be found by referencing other Center documents:

Board of Trustees Code of Conduct

Staff and Volunteers Code of Conduct

Center Employee Handbook

Collection Management Policy

Under-Documented Collections Policy

Donor Policy

And other Board approved policies

This Code of Ethics was adopted by the Board of Trustees on the 21st day of February, 2006 and updated on February 8, 2008.